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Get In Touch

Planned Preventative Maintenance

Planned Preventative Maintenance

Scheduled maintenance programmes that catch problems early, extend asset life, and keep your building compliant year round.

Fully Compliant

Servicing carried out to manufacturer and statutory schedules, keeping assets compliant.

Manage Every Asset

HVAC, electrical, fire safety, and more, all planned under one maintenance calendar.

Never a Missed Service

Structured schedules mapped out across the year, so nothing gets missed.

Fewer Breakdowns

Regular servicing catches issues early, reducing costly reactive repairs.

QUALITY ASSURED

Trusted Standards. Proven Results.

At Proactive Facilities, our work is backed by industry-recognised accreditations that reflect our unwavering commitment to quality, safety, and professional excellence. We follow industry best practices and prioritise site safety in line with guidance from the UK Health and Safety Executive (HSE).

Safety

Sustainability

Quality

WHY CHOOSE US

Trusted Planned Preventative Maintenance for Your Facilities

PAFM provides fully managed planned preventative maintenance across South London and the South East. Our structured programmes service your building’s assets on schedule, giving landlords, property managers, and business owners fewer breakdowns, lower costs, and continuous compliance.

Maintenance mapped out across the year.
A structured schedule covering every asset, so nothing gets missed.
Fewer breakdowns, lower repair costs.
Regular servicing catches issues early, before they become expensive reactive repairs.
Full compliance record maintained.
Every planned visit and certificate logged, keeping your compliance file always up to date.

CLIENT PORTAL

Your Maintenance Schedule, Always Visible

Every Planned Preventative Maintenance contract includes access to our Client Portal, giving you full visibility of your maintenance schedule, service history, and compliance records, all in one place.

Raise Requests

Submit and track maintenance requests online, anytime.

Approve Quotes

Review and approve remedial works quotes in just a click.

View Appointments

See your upcoming and completed maintenance visits at a glance.

Pay Invoices

View invoices and pay online, securely and instantly.

Refer a Friend

Share your portal link and refer us to others.

Sectors We Support

We deliver facilities management solutions for offices, retail units, industrial premises, healthcare facilities, educational institutions, and mixed-use developments across South London and the South East.

OUR PPM PROCESS

From asset audit to scheduled servicing. We handle every step.

01
Step

Asset Audit

We survey your building to identify every asset requiring planned maintenance.
02
Step

Schedule Built

A tailored maintenance calendar is created, mapping out visits across the year.
03
Step

Scheduled Servicing

Qualified engineers carry out planned maintenance on each asset, on time, every time.
04
Step

Compliance Reporting

Service records and certificates are logged, keeping your compliance file current.

What Our Clients Say

Feedback from clients who trust Us.

Aliza A
Google Reviewer
We’ve been using Proactive FM for a few months now and they’ve honestly been great. Whenever something needs fixing, they’re on it straight away and keep us updated so we’re never guessing what’s going on. Really easy team to work with.
Finn
Google Reviewer
The team has been knowledgeable, helpful, and great to work with throughout the process. Highly recommended, 10/10!
Patel
Google Reviewer
They are very friendly and there work is always good. Thank you.
Peter Sims
Google Reviewer
These lads provide a very professional service. They are very polite and obliging.

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FREQUENTLY ASKED QUESTIONS

About our planned preventative maintenance service.

What is planned preventative maintenance?
Planned preventative maintenance (PPM) is scheduled servicing of building assets and equipment carried out on a set timetable, designed to prevent breakdowns rather than react to them.
What assets are typically covered under a PPM programme?
PPM programmes commonly cover HVAC systems, boilers, electrical installations, fire safety equipment, and other critical building plant, tailored to your property.
How does PPM reduce costs?
Regular servicing catches small issues before they become major faults, reducing emergency call-outs and extending the working life of your equipment.
Can PPM be combined with reactive maintenance cover?
Yes, many of our clients combine planned preventative maintenance with reactive maintenance cover for complete protection against both scheduled servicing needs and unexpected faults.